Will you replace Follow Up Boss or my brokerage CRM?

No. We build around the CRM — most of the wins come from automation layers that sit on top of the CRM and handle the moments the CRM doesn't (sub-5-min response, post-close nurture, multi-channel touch).

Do you work with both brokerages and solo agents?

Yes. Solo agents typically need a single sharp tool; brokerages need multi-agent coordination + analytics layers. Different scope, similar engagement structure.

Can you help with showings and tour scheduling?

Yes — sub-5-minute scheduling automation is one of the easiest wins. Buyer self-schedules confirmed times against agent availability and other buyer slots.

What about real estate transaction coordinator software?

We build automation on top of existing TC tools or replace the spreadsheet-based TC process for smaller brokerages. Both paths are viable depending on how mature the existing process is.

AI for Real Estate

AI & automation for independent real estate brokerages operators.

Independent brokerages and small teams operate in a market dominated by national brands with deep-pocketed tech budgets. The leverage for small operators isn't matching the big-brand stack — it's running tighter on the moments that matter: lead response speed, transaction coordination, and post-close client retention. Our work in this space is almost always about making the small team feel as responsive as the franchise without paying franchise fees.

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Who this is for

The real estate operators we work with

Independent brokerages with 5-50 agents
Solo agents and small teams ($5-30M annual production)
Property management companies adjacent to a brokerage
Brokers wanting to operationalize a referral or repeat-client engine

Where you're losing money

The four highest-cost workflows in real estate

Lead response time slower than 5 minutes — buyer hires the next agent who replied

Cost: 70%+ of inbound leads go cold within 30 minutes; speed is the single biggest predictor of conversion

Transaction coordination eats agent productivity

Cost: 5-10 hours per closing of admin work that should be a TC's job or automated

Past-client database goes silent after closing — no anniversary, no market-update, no referral ask

Cost: Lost referral business — past clients drive 30-50% of a mature agent's pipeline if maintained

Showing scheduling done by phone tag

Cost: Buyers go with the agent who can confirm a showing same-day; slow scheduling kills deals

What we'd build for you

Three surgical tools that ship in weeks, not months

Build 1

Sub-5-minute lead response autopilot

New lead from any source triggers an instant SMS + email + voicemail-drop, then routes to the agent's phone in under 60 seconds. Customer feels you the moment they're ready to talk.

Time: 2-3 weeks
Price: $1,500-$3,500

Build 2

Transaction coordination automation

Standardized timeline triggers (inspection deadlines, appraisal, financing contingency) with automated reminders to all parties. TC focuses on the human moments; the system handles the dates.

Time: 3-5 weeks
Price: $3,000-$7,000

Build 3

Past-client nurture engine

Anniversary touches, market-update emails, and referral-ask cadence run automatically from your past-client database. Agent stays top-of-mind without manual effort.

Time: 2-3 weeks
Price: $2,000-$4,500

Stack we typically build around

We integrate — we don't replace

Follow Up Boss, KW Command, or Chime (CRM)
DocuSign or DotLoop (transaction)
MLS-specific tools per market
QuickBooks Online
Mailchimp or Constant Contact (still common)

Frequently asked

Common questions from real estate owners

Will you replace Follow Up Boss or my brokerage CRM?: No. We build around the CRM — most of the wins come from automation layers that sit on top of the CRM and handle the moments the CRM doesn't (sub-5-min response, post-close nurture, multi-channel touch).
Do you work with both brokerages and solo agents?: Yes. Solo agents typically need a single sharp tool; brokerages need multi-agent coordination + analytics layers. Different scope, similar engagement structure.
Can you help with showings and tour scheduling?: Yes — sub-5-minute scheduling automation is one of the easiest wins. Buyer self-schedules confirmed times against agent availability and other buyer slots.
What about real estate transaction coordinator software?: We build automation on top of existing TC tools or replace the spreadsheet-based TC process for smaller brokerages. Both paths are viable depending on how mature the existing process is.

Three ways to start

Whatever fits your situation — pick one.

Quickest

Drop a note about what's slowing your business down. We respond same-day to genuine inquiries.

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